Job Description
Job Description
The position focuses on daily HRIS administration, payroll and benefits support, compliance reporting, and ongoing system enhancements within a cloud-based HR/payroll platform.
This role is best suited for a detail-oriented professional who takes ownership, proactively solves problems, and drives improvements across HR, payroll, benefits, and compliance operations.
Candidates with strong payroll expertise—particularly in deductions, tax mappings, general ledger integrations, and benefits interfaces—tend to excel in this position.
Key Responsibilities
HRIS & System Administration
- Manage day-to-day administration and configuration of the HR/payroll system, including workflows, data tables, and system rules
- Maintain employee records, job profiles, compensation data, and organizational structure
- Oversee position management and ensure accurate headcount and reporting structure integrity
- Perform routine data audits to ensure accuracy, consistency, and compliance
- Support payroll-to-general ledger mapping, ensuring proper allocation of earnings, deductions, taxes, and labor distributions
- Partner with Finance to support cost center alignment and reporting needs
Payroll & Benefits Support
- Support payroll processing through validation, data review, and issue resolution
- Administer employee benefits, including enrollments, qualifying life events, and ongoing updates
- Serve as a primary contact for employee benefits inquiries and escalations
- Manage eligibility files and carrier data feeds, resolving discrepancies as needed
- Coordinate annual benefits enrollment activities, including system setup, testing, communications, and reporting
- Reconcile monthly benefits invoices for accuracy and completeness
- Assist with payroll processing activities as required
Compliance & Reporting
- Manage annual and recurring regulatory reporting processes, including W-2, 1095, 5500, EEO-1, OSHA, and other required filings
- Ensure ongoing compliance with applicable employment regulations, including ACA, HIPAA, ERISA, FMLA, and related requirements
- Maintain accurate electronic employee records in accordance with retention standards
- Support internal and external audit processes by providing documentation, reporting, and system data
Process Improvement & System Enhancements
- Identify opportunities to improve HR, payroll, benefits, and compliance workflows
- Support testing and implementation of system updates, enhancements, and new functionality
- Develop and maintain standard operating procedures and training materials
- Support HR and payroll team members with system training and best practices
Support & Issue Resolution
- Act as an escalation point for complex HRIS, payroll, benefits, and compliance-related issues
- Troubleshoot system issues and manage vendor support tickets through resolution
- Provide guidance on reporting tools, compliance data, and system functionality
Required Qualifications & Skills
- 3–7 years of hands-on experience in HRIS, payroll, or HR operations roles
- 3–7 years of experience supporting payroll processing and administering employee leave programs, including FMLA, ADA accommodations, and workers’ compensation
- Strong working knowledge of HR/payroll systems, including configuration, workflow management, and ongoing administration
- Solid understanding of payroll data management, including deductions, tax setup, and general ledger (GL) integration/mapping
- Experience supporting employee benefits administration, including medical, dental, vision, life, disability, COBRA, and leave programs
- High attention to detail with a strong commitment to accuracy and data integrity
- Strong analytical and problem-solving skills with the ability to work independently
- Ability to handle sensitive employee information with discretion and professionalism
Preferred Qualifications
- Experience supporting open enrollment cycles and system configuration
- Exposure to compliance reporting, payroll audits, or benefits billing reconciliation
- Experience in multi-site, industrial, or manufacturing environments
- Experience developing SOPs or supporting HRIS system implementations or upgrades
Company DescriptionAbout Pathfinders, Inc.
Pathfinders, Inc. was established in 1997 as a full service staffing solutions provider. Pathfinders was born from a single idea: Our founder wanted to create a company with the capabilities of a national staffing provider but with the customer service and personality of a local provider. We connect the area's best talent with the area's best companies!
Inc. 5000 winner - 5 years
Philly's Fastest Growing Companies - 5 years
Company Description
About Pathfinders, Inc.\r\n\r\nPathfinders, Inc. was established in 1997 as a full service staffing solutions provider. Pathfinders was born from a single idea: Our founder wanted to create a company with the capabilities of a national staffing provider but with the customer service and personality of a local provider. We connect the area's best talent with the area's best companies!\r\n\r\nInc. 5000 winner - 5 years\r\nPhilly's Fastest Growing Companies - 5 years