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Job Description

Job DescriptionROLE SUMMARY

The Assistant Project Manager & Scheduler will be responsible for schedule compliance and coordination with project teams on technology and low-voltage scopes of work, including internal and external employees, vendors, and subcontractors. Responsibilities also include supporting RFIs, Change Orders, and Owner-Furnished IT Equipment coordination. This individual is expected to serve as a subject matter expert who demonstrates strong leadership, communication, and project management skills while overseeing the overall technology schedule for a healthcare construction project.

All activities will be performed in support of Our Client's strategy, vision, and values.

About Our Client

Our Client's project management philosophy is built on collaboration and teamwork. The organization is committed to working closely with internal teams, vendors, subcontractors, and customers to design and deliver the highest-quality technology solutions. Team members share responsibility for project success while fostering a culture centered on leadership, continuous learning, accountability, trust, and family values.

The project team manages installations from concept through completion, tracks critical milestones, identifies opportunities for greater efficiency, and delivers cost-effective solutions that exceed customer expectations. Success is achieved through collaboration, communication, and a commitment to excellence.

KEY ROLE RESPONSIBILITIESCore Responsibilities

• Support all aspects of the company's safety culture by promoting an injury-free work environment through personal leadership and mentoring.

• Manage overall scheduling, progress control, and project monitoring, including:

  • Construction scheduling

  • Owner IT equipment installation schedules

  • Trade-specific breakout schedules

• Serve in a role that is approximately 70% Scheduler and 30% Assistant Project Manager, working alongside the on-site project team.

• Manage progress measurement systems utilizing Primavera P6 or Microsoft Project utilizing Critical Path Method (CPM).

• Develop, maintain, and analyze:

  • Baseline schedules

  • Updated schedules

  • Revised schedules

  • As-built schedules

• Maintain schedule actuals, including resource and date updates.

• Coordinate meetings with clients, internal stakeholders, vendors, and subcontractors.

• Review and manage construction sequencing.

• Prepare and submit weekly and monthly progress reports.

• Perform schedule analysis and risk management.

• Develop recovery ("catch-up") schedules when necessary.

• Analyze schedule delays and prepare Extension of Time (EOT) documentation.

• Assist with intake and coordination of RFIs, ASIs, CCDs, and Change Orders.

• Review quantity takeoffs and collaborate with Owner IT teams, vendors, and trade partners to develop accurate budgets and bid proposals.

• Assist with project financial tracking and scope verification.

• Perform additional responsibilities as assigned.

Project Leadership

• Lead, coach, and motivate project team members in a proactive and collaborative manner.

• Support successful project delivery by achieving financial, quality, and performance objectives.

• Assist in developing project schedules for:

  • Submittals

  • Shop drawings

  • BIM deliverables

  • Scope additions

  • Mock-ups

  • Training activities

• Track project milestones and coordinate schedule updates to support progress payments.

• Communicate, monitor, and resolve project issues throughout the project lifecycle.

• Ensure all project documentation is properly maintained and archived upon project completion.

Additional Responsibilities

• Assist in managing the technology consulting process between Our Client, the project owner, consultants, contractors, and project stakeholders.

• Maintain professional and technical expertise through continuing education, professional organizations, industry publications, and networking opportunities.

QualificationsRequired Experience

• Minimum of five (5) years of scheduling experience on large construction or infrastructure projects.

• Strong understanding of construction scheduling methodologies including:

  • PERT

  • CPM

  • EVMS

  • DCMA 14-point schedule assessment

• Advanced proficiency with:

  • Primavera P6

  • Microsoft Project

• Experience working within complex healthcare or mission-critical construction projects is preferred.

Knowledge, Skills & Abilities

• Excellent presentation, communication, and interpersonal skills.

• Ability to manage multiple projects simultaneously while meeting aggressive deadlines.

• Strong analytical and problem-solving abilities.

• Self-motivated with a proactive approach and strong sense of ownership.

• Highly organized with exceptional attention to detail.

• Thorough understanding of project management processes and scheduling best practices.

• Ability to build strong working relationships with internal teams, clients, consultants, vendors, and subcontractors.

• Financial awareness with the ability to support budget management and project profitability.

• Demonstrated leadership and collaboration skills that foster long-term team relationships.

• General knowledge of telecommunications infrastructure, including:

  • Fiber optic systems

  • Copper cabling

  • LAN/WAN networking

  • Wireless systems

  • Telephony

• Experience with low-voltage healthcare technologies is highly desirable, including:

  • Nurse Call Systems

  • Overhead Paging

  • Access Control

  • CCTV

  • Public Safety DAS Systems