Wellsville 21st Century Site Supervisor
Job Description
Job Description
POSITION SUMMARY:
Under the direction of the Executive Director of Child Care, the School Age Multi-Site Director is responsible for the daily operations of the YMCA School Age Program. The Site Director holds primary responsibility for the education, health, welfare and safety of the children enrolled in School Age child care programs.
This position also treats everyone with courtesy, respect and consideration; displays integrity; listens actively and genuinely; communicates in a clear and pleasant manner; embraces differences among people; demonstrates an active willingness to learn and grow; accepts constructive criticism; works cooperatively as a team member.
Greets everyone by using names whenever possible; extends thanks whenever appropriate; makes relationship building the number one priority at all times. This position is responsible for ensuring that the mission, purpose, image and core values of the YMCA is conveyed.
ESSENTIAL FUNCTIONS:
1. Prepare the annual budget in conjunction with the Executive Director of Child Care for the School Age program and be accountable for the program expenses. Maintain attendance ledgers for the program and work in cooperation with the child care accounting clerk in following up with outstanding balances, if applicable.
2. Administer meal planning and the CACFP program. Submit all paperwork to the Executive Director of Child Care on a monthly basis. Purchase all snack supplies, turning in receipts immediately following purchase with approved purchase order.
3. Establish goals and unit objectives for the School Age Program that are consistent with those of the YMCA and the NYS Office of Children and Family Services. Create, prepare for, and implement program lesson plans to ensure grant objectives are being met. Obtained and prepare necessary supplies in advance.
4. Coordinate, plan and execute the program and curricula for the School Age program with the staff assuring that the program provided meets the highest quality standards. Complete monthly reporting on the program operations and quarterly reporting as required.
5. Recruit, hire, train, supervise and appraise work of the School Age teaching and support staff. Perform supervisory functions for all departmental staff including the development of job descriptions, standards of performance and performance appraisals according to YMCA Personnel Policies. Maintain the staff files for the department. Assure that staff have fulfilled their training obligations. Designate a staff person who is responsible for compliance in the Director’s absence.
6. Facilitates communication and provides leadership; models relationship-building skills (including Listen First) in all interactions.
7. Reviews and evaluates staff performance. Develops strategies to motivate staff and achieve goals.
8. Give personal attention and supervision to every aspect of the Child Care operation. Effectively communicate with parents, verbally and in writing, on a daily basis.
9. Develop and implement a marketing plan for the School Age program.
10. Interview prospective parents and children for the School Age programs. All registrations will be completed and kept on file.
11. Develop strong parent participation and community involvement in the program, working with the supporting schools, advisory committee and parent organizations.
12.Monitor city and state day care activities and keep abreast of current trends in this field.
13. Work closely with other YMCA Department Heads and the staff team.
14.Attend staff meetings and in-service workshops to meet additional educational requirements established by the NYS Office of Children and Family Services. The Site Director must attend 30 training hours within each licensing period of the child care site.15 training hours must be obtained in the first 6 months of employment.
15. Attend parent-child events and other events related to your program, as requested by the Executive Director of Child Care.
16. Participate in YMCA Volunteer programs such as Annual Campaign and United Way.
17. Demonstrate quality standards in Character Development at all times.
18.Promote Activate America principles in your program area at all times.
19.Be professional, alert and eliminate unsafe practices and physical hazards.
20.Continue professional development through community involvement; reading; and further education.
21.Carry out additional assignments and responsibilities as assigned by supervisor.
22.Maintain an appropriate relationship with community groups and organizations as a representative of the Olean YMCA.
23.This job description may not be all-inclusive and duties may be modified when deemed appropriate by the CEO. Employees are expected to perform all other duties as assigned and directed by the CEO.
YMCA COMPETENCIES (Leader):
Mission Advancement: Accepts and demonstrates the Y’s values. Demonstrates a desire to serve others and fulfill community needs. Recruits volunteers and builds effective, supportive working relationships with them. Supports fund-raising.
Collaboration: Works effectively with people of different backgrounds, abilities, opinions, and perceptions. Builds rapport and relates well to others. Seeks first to understand the other person’s point of view, and remains calm in challenging situations. Listens for understanding and meaning; speaks and writes effectively. Takes initiative to assist in developing others.
Operational Effectiveness: Makes sound judgments, and transfers learning from one situation to another. Embraces new approaches and discovers ideas to create a better member experience. Establishes goals, clarifies tasks, plans work and actively participates in meetings. Follows budgeting policies and procedures, and reports all financial irregularities immediately. Strives to meet or exceed goals and deliver a high-value experience for members.
Personal Growth: Pursues self-development that enhances job performance. Demonstrates an openness to change, and seeks opportunities in the change process. Accurately assesses personal feelings, strengths and limitations and how they impact relationships. Has the functional and technical knowledge and skills required to perform well; uses best practices and demonstrates up-to-date knowledge and skills in technology.
QUALIFICATIONS:
1. This position requires a Bachelor’s degree in a child related field or its equivalent in academic preparation or experience. The position requires strong organizational and administrative skills, including supervision, program development, working with parents as well as children. The Director must also pass a biannual health examination and TB test. Current CPR and First Aid is required. The ability to pass State Central Register and criminal background clearances is a must.
2. Previous experience working with children.
3. Previous experience with diverse populations preferred.
PHYSICAL DEMANDS:
The physical demands that are described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of the job, the employee is regularly required to: bend, stoop, kneel, twist, sit, reach with hands, grasp, stand, hear, speak, have finger dexterity, walk, push, pull and have visual acuity. Must have ability to plan, lead and participate in a range of activities in a variety of outdoor/indoor settings. Requires light physical effort such as frequent lifting of small children, or occasionally working in uncomfortable positions such as on the floor.
TRAINING REQUIREMENTS:
1. The following training courses are required before beginning work: Child Abuse Prevention; Bloodborne Pathogens; Slips, Trips, and Falls, Sexual Harassment Prevention, Foundations in Health and Safety, Supervision of Children.
2. Certifications required within 90 days of hire: New Hire Orientation.
3. CPR and First Aid Certifications.
END RESULTS:
This position provides a quality experience for everyone, including but not limited to Health Seekers, Members, Participants, Internal Customers, Fellow Staff Members, Vendors, Volunteers and others.
The YMCA will be recognized by the community as providing excellent service to all who walk through our doors or contact us on the phone.
The YMCA will effectively connect and build relationships with its members and the community, resulting in increased member enrollment and retention.
Consistent superior member service and satisfaction resulting in continued growth in membership, programs, and special services.