Job Description
Job DescriptionSalary: Hourly
Position: Development Marketing/Admin Part Time
Reports to: Principal and Chair of Development Committee
Responsibilities:
Management of Donor/Advancement data base Little Green Light
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- Establishing constituents, gifts and generating acknowledgements
- Creating letter templates
- Understanding of emails acknowledgements vs letter acknowledgements
- Management of donation hierarchy for school fiscal year including setting up new Funds
- Ability to troubleshoot and solve recording and reporting issues.
- Understanding of mailing lists how to create, update and maintain
- Creation of reports all types including donor, fund, accounting and gift type reporting as needed throughout year.
- Monthly reconciliation of LGL to the General Ledger and follow up with differences prepare LGL files compare ensuring differences are resolved.
- Management of Email Database Constant Contact
- Website Maintenance for Alumni Events
Annual Appeal:
- Coordinate gathering of mailing addresses and merging mail list
- Coordinate key annual message with Principal
- Develop email and launch via Constant Contact
- Work with Annual Appeal alumni lead on ensuring project deliverable are met
Other Admin duties:
- Review emails to the Development office and either respond or alert Principal or Development chair weekly or as needed
- Return phone call messages to Development weekly or as needed (low volume)
- Maintain all Fund Documents
- Help alumni classes with list for reunions from our database
- Manage and review development expenses with Finance Manager
OTHER PROJECTS AS REQUIRED BY PRINCIPAL OR DEVELOPMENT COMMITTEE
Knowledge/Skills
- Strong working knowledge of Excel and Word including creating mail merges
- Ability to create email marketing campaign content
- Willing to learn and ability to solve problems
- Highly organized
- Ability to work without direction
- Ability to plan deliverables and manage selfto the plan timeline
- Attention to detail
- Work well with others
- Enjoys databases, numbers and being creative
- Good communicator
- Marketing and administrative background desired
Commitment: Part-Time
- Expected total of ~275 hours per school fiscal year (35-40 hours July- Sept; 90-100 hours Oct-Dec; 60-70 hours Jan-Mar; 60-70 hours April -June). Can work remotely. School presence in fall required at times.